Managing Large Agency Networks

This article explains how the Advanced Agency Portal supports clients working with a large number of recruitment agencies: from getting your network set up to understanding how job sharing works.

Grouping Contacts Under One Agency

The Advanced Agency Portal can group multiple (invited) agency contacts under the same agency company for you.

To request this setup, email support@hireport.io with:

• The agency name

• The points of contact you'd like grouped under it

Our team will handle the grouping on your behalf.

Inviting Agencies to SmartRecruiters

Once your agencies are set up, you have two options for getting recruiters onto the platform:

Option 1: Invite all users at once

Use the bulk list invitation flow to invite multiple agency users in one go. This is the most efficient approach when you already have a list of all the recruiters you want to work with.

Option 2: Invite one admin, let them invite colleagues

You can invite a single agency admin and have them invite their colleagues internally. This works well when you're onboarding an agency and want them to manage their own user setup.

Note: Whichever approach you choose, keep in mind that jobs must be shared at the individual user level (see below).

How Job Sharing Works

Regardless of how many users belong to an agency, every recruiter who needs to work on a vacancy must be added to that job individually.

This means:

• Jobs are shared on a per-user basis, not at the agency level

• Each user needs to be separately added to a job before they can submit candidates

• Even if multiple users belong to the same agency, you'll need to share the job with each one you want to collaborate with

This gives you full control over which recruiters have access to each vacancy.

Troubleshooting

I invited an agency admin but their colleagues can't see the job.
Job access is granted per user. Make sure each colleague has been individually added to the job, not just to your agency network.

Help & Support

Need help?
If you still need assistance, please contact support@hireport.io.