Submitting a candidate

This article explains how to submit a candidate to a client through HirePort's structured submission form, ensuring your proposal is complete and profesisonal.

Step 1: Create a candidate profile

1. Go to the Candidates overview.

2. Click + Add a new candidate to create a new candidate profile.

Tip: You can also bulk upload multiple candidates at once using CV files (PDF, DOC, DOCX, TXT) or a CSV file. CSV templates are available to download, a basic template (required fields only) and a complete template (all available fields). Use the Upload Multiple Files button or drag and drop files directly onto the screen. The form will auto-fill and auto-save.

Step 2: Complete the candidate profile

Fill in the candidate details using the sections below (if you didn't use the CV upload function).

Bulk upload (optional, top of form)

• Download a CSV template: Basic (required fields only) or Complete (all available fields)

• Upload multiple CV files (PDF, DOCX, TXT) or CSV files, or drag and drop them anywhere on the screen

Candidate details

• First name *

• Last name *

• Email *

• Phone

• LinkedIn profile link

• Lives in (e.g. Amsterdam)

• Upload CV (max 2MB)

• Upload additional files (max 10 files, 10MB each; PDF, DOC, DOCX, TXT, PNG, JPG)

The form notes that companies are expected to contact candidates only through the agency, unless otherwise agreed.

Specialisation

• Seniority (dropdown)

• Specialisations (dropdown)

• Skills (max 10)

Current job

• Current role

• Current company

Compensation (preset values the agency can change later when introducing the candidate to a specific role)

• Currency (dropdown, e.g. GBP £)

• Type of employment * (e.g. Permanent Employment)

• Salary

• Salary interval (dropdown)

• Notice period (months)

• “Add another” button to add another employment type or compensation set

• Current contract (dropdown to select the contract type)

Additional info

• Free-text notes. These are private and not visible to companies, so the agency can use them for their own reference when introducing the candidate later.

The form is submitted with Add new candidate.

Step 3: Submit your candidate proposal

1. From within the candidate overview, click Propose to job for the relevant candidate.

2. Select the relevant position.

3. Complete the required fields:

   • Candidate introduction

   • Match explanation

   • Candidate's motivation

   • Additional comments

   • Confirmed salary expectations

4. Review the information and check the confirmation box.

5. Click Propose candidate.

Extra option: Submit your candidate proposal from the job

1. Open the jobs overview.

2. Open the job you would like to propose a candidate to.

3. Click Propose to Job.

4. Complete the required fields:

   • Candidate introduction

   • Job fit/candidate's motivation

   • Additional comments

   • Confirmed salary expectations

5. Review the information and check the confirmation box.

6. Click Propose candidate.

Need Help?

Check our knowledge base for detailed guides and tips

• For support, click the ? in the bottom right corner of HirePort to start a chat

• Not logged in? Email your question to support@hireport.io

• For job-specific questions, reach out to your customer through the chat functionality

Remember: Your success is our success. We're here to help you make the most of HirePort!