Can I update my agencies on changes in my vacancy?

Last updated: February 23, 2026

Yes, agencies are automatically notified of job changes, but you can also proactively communicate updates.

Automatic updates:

Agencies receive automatic notifications when:

  • Job status changes (on hold, closed, etc.)

  • Candidate status changes (1st interview, 2nd interview, hired, etc.)

  • Message was sent in the agency chat/via broadcast option

Sending manual updates:

  1. Navigate to "Jobs" in your ATS

  2. Select the modified job

  3. Click "Add External Agency"

  4. Options for communication:

    • Use broadcast message to send a message all agencies on the job at the same time

    • Send individual messages to specific agencies using the Agency Chat

    • Update the job description and notify agencies (for this option click View: Agency Job).

Best practices for job updates:

  1. For minor changes:

    • Let the automatic notifications handle the update

    • Respond to any agency questions in the chat

  2. For significant changes:

    • Send a proactive message explaining the changes

    • Highlight any impacts on existing candidates

    • Provide updated requirements or preferences

    • Set new expectations for submissions

Important changes to communicate:

  • Salary range adjustments

  • Location or remote work changes

  • Required skills or experience

  • Interview process modifications

  • Timeline changes

  • Hiring freeze or hold status

Tips for managing job changes:

  • Communicate changes as soon as they're confirmed

  • Be clear about how changes affect existing candidates

  • Provide updated job descriptions when applicable

  • Set clear expectations for next steps

  • Be available for agency questions about the changes

Note: All job changes are logged in the system for tracking and compliance purposes.

Need help?

Contact SmartRecruiters support.